Global Battery Alliance Administrative Assistant

Job description: Global Battery Alliance Administrative Assistant

About the Global Battery Alliance

The Global Battery Alliance (“GBA”), created in 2017 under the World Economic Forum and recently incorporated in Belgium, is a global multi-stakeholder, pre-competitive partnership that seeks to accelerate the scale-up of sustainable battery value chains. Currently, the Secretariat services to the GBA are provided by The Responsible Business Alliance (RBA), as one of the world's largest industry coalitions dedicated to corporate social responsibility in global supply chains. As such, the candidate will be hired by the RBA.

We are looking for an Administrative Assistant to support the growth of the GBA, manage all administrative duties, and provide a wide range of support to our team, Board of Directors, and Supervisory Council. In this role, you will perform diversified administrative duties, including written and verbal correspondence, calendar, and event management, and contribute to the success of GBA projects and initiatives. This opportunity is well-suited for a dynamic and agile individual with positive thinking and problem-solving attitude to help build a leading global organization committed to social impact and sustainability through the power of batteries.

This position will report to the GBA Executive Director.

Location

To be determined. Periodic international travel is required.

Anticipated Start Date

As soon as possible

 

Key Responsibilities

• Help coordinate Board of Directors, Executive Committee, and Supervisory Council meetings. Distribute agendas and collate pre-reading material
• Manage the coordination and logistics of both internal and external meetings
• Organize all aspects of offsite conferences and external events, including catering and transportation
• Budget and cost management: organize and arrange travel itineraries, locally and overseas, where applicable, ensuring the most cost-effective and optimal use of the team’s time
• Manage and coordinate all other ad-hoc administrative tasks as appropriate
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high-quality emails and messages to individuals at all levels of the organization
• Build and maintain cooperative relationships with members, partners, and colleagues at all levels, both internally and externally
• Assist with drafting and updating content for company website, blogs, marketing materials, and social media platforms

Required Skills and Experience:

• 1-3 years of relevant work experience (experience in a high-growth and fast-changing environment preferred)
• Working in an international, multistakeholder, and multicultural environment
• Working within a team but also able to work autonomously. You can identify gaps and streamline processes with little or no guidance from others. You use your initiative and excellent judgment to make decisions in an ambiguous environment
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills in English; knowledge of another language is an advantage
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with international travel coordination
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously, and deal with highly confidential information
• Knowledge of digital marketing, content marketing, and social media marketing is an advantage.

Additional information

The RBA and the GBA are committed to creating a diverse and inclusive work environment. We strongly encourage applicants from varied backgrounds to apply. At RBA and the GBA, we aspire to be an employer of choice where all mix/range of talented individuals contribute to the team and do their best work.

To be considered for the role, applicants must have a valid work/residency permit for the country you are located.  We do not provide sponsorship.

How to apply

Please send a cover letter, resume, salary expectations, and starting date availability to secretariat@GlobalBattery.org with “GBA Administrative Assistant - Private” in the subject line.

Preliminary interviews will be video-based using Microsoft Teams/Zoom. References will be required for final candidates. Interviews will start on a rolling basis as qualified candidates are identified.